General Administration Department

Finance and Accounts Department

The Finance Department of the Khasi Hills Autonomous District council is the Administrative Department for the District Fund Rules, 1992. It is under the direct control of the Member-in- charged of the financial Affairs. This Department is the custodian of the Council’s Fund including the Receipts and disbursements out of the Fund. Its purpose is to ensure that the principles and procedures in the matters of council finances are strictly adhered to.

Its responsibility includes preparation of the Council’s Budgets Estimates of receipts/revenue and expenditure, matters relating to re- appropriation/supplementary demands, loans and investments and the control of expenditure and for the purpose the relevant records, registers in connection with the compilation of the monthly and Annual Accounts are prepared/maintained by it. In addition audit of the Council’s Accounts by the Inspecting Officers of the C & AG/Pr. Accountants General (Audit) and settlement of Audit Draft Para’s, objections come under its purview. The Accounts wing of the council being under it, the preparations of the Salary bills, etc. of the councils employees and the members of Council Executives come under its direct charge. It is also the referral Department for other Departments/Wing of the Council Secretariat.

1. Power and function of the Department:-

(i) Preparation of Annual Budget of the Council.

(ii) Compilations of monthly and Yearly Accounts of the Council.

(iii) Maintenance of Council’s books of accounts/registers of head-wise receipts.

(iv) Maintenance of Council’s books of accounts/registers of head-wise expenditure.

(v) Maintenance of main cash book of the Council.

(vi) Submission of required records to Audit and Submit replies to Audit objections.

(vii) Submission of up-to-date fund position of the council from time to time.

(viii) Correspondence with the Government in relation to council’s share on major minerals, Minor minerals on Motor Vehicles.

(ix) Preparation of pay & allowances of the Council excluding Legislative Department and Administration of Justice & Judicial Department and Monthly Salary statement submitted to the bank.

(x) Checking and passing of T.A Bills/Contingency Bills of the Council.

(xi) Verification of the Annual Increment/fixation of pay of employees of the Council due to enhancement of pay as well as allowance.

(xii) All financial matters of the District Council.

(xiii) Furnishing of required information to the Government involving financial matters.

(xiv) Any others as may be referred to the department.

2. Achievement of the Department:-

(I) The accounts of the council compiled up to the year 2003-2004 and dully submitted to the Pr. AG( Audit ).

(II) Submission replies to the inspection reports up to the year 2002-2003.

(III) Preparation and submission estimates of resources for the 11th five year plan (2007-2008 to 2011-2012) of the Council to the Government.

Strength of Finance and Account Department

Sl. No.	Names of Employees	Number of Employees
1.	Joint Secretary	2
2.	Deputy Secretary	1
3.	Account Officer	1
4.	Assistant Account Officer	2
5.	Accountant	4
6.	Assistant Accountant	4
7.	Junior Accounts Assistant	6
8.	Consultant	1
9.	Senior Auditor	1
10.	Internal Auditor	2